Virtuozzo delivers a converged virtual infrastructure platform that enables service providers and enterprises to leverage containers, virtual machines, and software-defined storage with backups, image management, and automation tools — all in a single solution.
We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a on a variety of tasks related to manager’s working life and communication.
If you are responsible, highly motivated problem-solver with excellent organization and time management skills able to thrive in a fast-paced environment, we have the perfect job for you!
- Fully manage CEO calendar, coordinate meetings and calls taking into account other parties’ availability, events, interviews, and other appointments
- Make sure relevant participants for every meeting are confirmed, and agenda and brief and any other required materials are provided by the meeting organizer
- Full travel support and coordination – booking flights and any other transportation, hotels, meals taking into account often complex time and location requirements
- Expense reimbursement and reporting
- Support at hoc coordination between the CEO and the senior leadership team of the company
- Handle some personal errands and ad hoc tasks
- Work flexible working hours, sometimes before 9am, sometimes after 6pm, rarely over weekend
- Foresee possible issues and risks and mitigate them preferably before they happen
- Higher Education
- Fluent English verbal and written
- Experienced PC user, MS Excel, Word, PowerPoint
- 2+ years of relevant work experience (as a personal or team assistant)
- High attention to details
- Self-starter with ability to organize and manage own time and capable of working under stress but in a fun and exciting business environment
- 111% reliability & flexibility, easy-learning & easy-doing
- Prioritization, being able to always deliver on or ahead of time the things which are important
- Relentless efficiency in getting response and required actions from the 3rd parties involved in the communication with the CEO
- English full proficiency
- Russian – would be considered as an advantage
Location: 127273, Otradnaya street, 2B bld 9, "3rd floor"