Personal Assistant to CEO / Chief of Staff

Date Posted: August 23, 2019

Why Work At Virtuozzo?

Virtuozzo delivers a converged virtual infrastructure platform that enables service providers and enterprises to leverage containers, virtual machines, and software-defined storage with backups, image management, and automation tools — all in a single solution.

We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a on a variety of tasks related to manager’s working life and communication.

If you are responsible, highly motivated problem-solver with excellent organization and time management skills able to thrive in a fast-paced environment, we have the perfect job for you!


  • Fully manage CEO calendar, coordinate meetings and calls taking into account other parties’ availability, events, interviews, and other appointments
  • Make sure relevant participants for every meeting are confirmed, and agenda and brief and any other required materials are provided by the meeting organizer
  • Full travel support and coordination – booking flights and any other transportation, hotels, meals taking into account often complex time and location requirements
  • Expense reimbursement and reporting
  • Support at hoc coordination between the CEO and the senior leadership team of the company
  • Handle some personal errands and ad hoc tasks
  • Work flexible working hours, sometimes before 9am, sometimes after 6pm, rarely over weekend
  • Foresee possible issues and risks and mitigate them preferably before they happen


  • Higher Education
  • Fluent English verbal and written
  • Experienced PC user, MS Excel, Word, PowerPoint
  • 2+ years of relevant work experience (as a personal or team assistant)
  • High attention to details
  • Self-starter with ability to organize and manage own time and capable of working under stress but in a fun and exciting business environment
  • 111% reliability & flexibility, easy-learning & easy-doing
  • Prioritization, being able to always deliver on or ahead of time the things which are important
  • Relentless efficiency in getting response and required actions from the 3rd parties involved in the communication with the CEO

Other Skills/Abilities

  • Sense of humor

Language skills

  • English full proficiency
  • Russian – would be considered as an advantage

Moscow, Russia
127273, Otradnaya street, 2B bld 9, "3rd floor"

Apply now